Present: Tama Crisovan, Chris Hebron, Wendy Betz-Chapman, Greg Koehler, Matt Doppke, Dan Hicks, Myles Robertson, Susan Blum Commenced at about 7:30pm 1. Approve minutes from last meeting + motioned, seconded, approved 2. Committee reports A. Standing committees 1. Membership committee (Dan) + bags have been ordered + painting windows -- hopefully by Februrary 1 + reaching out to Central High, other "nearby" apartment and condo complexes 2. Community outreach (Myles) + First Friday: $100 for pamphlet; serving PPC food at Junk Evolution; Wendy will be there February 1 + Off Beat ("East Beat"?): in June; this year involved, but not leading + Local business engagement: Molly Moon will talk about PPC at Ignite Michiana; Myles and others will help her prepare her talk 3. Manager's report (Greg) + 193 full equity members; 61 on payment plan + sales first three weeks of 2012: $6,500 + sales first three weeks of 2013: $11,500 (+77%!) + member equity collected to date: $30,810 + member equity spent to date: $6135 + reimbursed $3560 from DTSB + expenses in near future: lawyer fee, architect fee, rent + SMC and IUSB classes working with PPC this semester 4. Treasurer's report (Matt) 5. Legal report (Matt) + waiting on final issues about title and building insurance + probably sign land contract next week + need a Directors and Officers policy / insurance B. Ad hoc committees 1. Building committee (Greg, Chris, Matt) + gathering quotes for demolition + working to get preliminary plans to gather preliminary bids + need numbers for member loan campaign 2. Member-loan committee (Susan) + meeting next Tuesday + 3 roles: organizer (Susan), callers, collector (Judy Wein) + aim: money gathered by end of March + will PPC continue to be a non-profit? apparently for-profit is better for legal reasons; this would require at least Board approval 3. Old Business a. Follow-up on retreat b. Greg's / General Manager's job description (Myles) + and Project Manager + has gone through one round of draft and revisions + will go through one more round; for Board approval by next meeting + will not include health insurance, but will include language that we "will work towards" this over the next few years 4. New Business a. Elect officers + Tama: president + Susan: vice-president + Wendy: treasurer + Dan: secretary b. Approve store principles/mission statement/guidelines + overwhelmingly approved by membership + minority reservations: meaning of "prefer" and "reasonable"; competition between store and local producers; will we sell our souls? + Board approved overview + will continue to revise and debate rationale c. Approve budget + 2013 expected to have a net loss + this expectation is not unexpected: every small business loses money the first year; goals for member loan campaign will include a cushion to cover this loss during the first few years + budget designed to be pessimistic: high estimates for labor costs, low estimates for alcohol sales + vigorous discussion, especially ways of managing labor expenses + approved; Board thanks Greg for the research he did to put this budget together d. Professional development budget + included in budget + upcoming events: Transition Michiana; Everybody Eats 2.0 (Lansing, Feb 23); Food Co-op Initiative Up and Coming 2013 (Bloomington, March 1-2); Food Justice and Peace: Bringing Theory and Practice Together (Lansing, Apr 12-13) e. Discuss member-loan options (including D. Hurley’s suggestion) (Susan) + crowdsourcing: for particular items; to deal with out-of-state loan rules + program-related investments (PRI): if we're not nonprofit then we won't qualify; may be useful if we want to work with other organizations, such as St. Vincent's, in the future f. New producers (Matt) + Rabbit Moon now also does coffee + Carrot cakes producer has new name, still does carrot cake 5. Other? + role of / options for deli: design for store will be flexible + hopefully Board will approve preliminary plans for store on February 9 + debrief on Earth Friendly Eating, Jen Starks' / Holistic Moms house party + screening of documentary American Meat February 7, 7pm, Jordan 117 (ND) + support Ivy Tech Culinary Arts dinner? maybe we can contribute produce? or support in exchange for a consultation? Adjourned at 9:38pm
Board Meeting Minutes are posted to this page roughly a month after each board meeting, because A) the minutes must be prepared by the secretary; and B) the board must approve the minutes at the next board meeting, possibly with corrections. The minutes are posted after that.