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123 N. Hill St
South Bend, IN 46617

574-287-6724

Board Minutes

Board Meeting Minutes are posted to this page roughly a month after each board meeting, because A) the minutes must be prepared by the secretary; and B) the board must approve the minutes at the next board meeting, possibly with corrections.  The minutes are posted after that.

July 17, 2014

PPC Admin

Present: Tama, Quinn, Susan, Nathan, Heather, Greg (GM), Bethy (Employee Rep)

Called to order 7:32pm

Note: minutes are in order of the meeting, not of the order of the agenda.

Approve minutes from Board Meeting, June 19, 2014

Approved 5-0

Committee Responsibilities

Discussion on committees and relationships to store and staff. Descriptions are approved as posted 5-0. (finished 7:45)

Manager’s Report

 

Check going to Ancon for $8,000. Owe Ancon $26,000 still. Local producers payment will be delayed. Payroll is not there.

Hiring business manager to help.

Reducing hours might help, but we don’t want to jeopardize quality of service. Using volunteers for dish washing, etc might help lower costs.

Two issues: (1) Need a cash influx (member owner loans $11k so far, possible NDFCU and (2) Need to improve the finances of the store (get it into the black)

Nathan suggests that new improvements (like walk in cooler) should not come from the store revenue.

 

Action Items:

  • NDFCU loan application (Greg and Susan)

  • Greg will produce projections  for store

(finished 8:58pm)

 

Standing committee reports

Everyone is up to date; problems or accomplishments are noted

Treasurer

Loan report breaking down our future debt payments to member-owners. This will advise making a budget. The budget will be made by the Finance Committee (finished 9:07pm)

Marketing and Communications Committee:

New business cards/ member-owner applications/ table kit.

Community Committee

WIC office was success for the first week.


 

Strategic Planning meeting/retreat

Date is to be determined.

Co-op Goals

A goal document is posted by Susan. Greg will comment on them.

Board expansion

Proposal (requiring bylaw change at annual meeting) to expand board to 11 persons. Approved 5-0. Susan will form guide to start recruiting potential board members.

Annual meeting

Date is tentatively Sunday October 12th.

Expand committees

GM will post an updated member-owner list with details to google docs. Each board member will commit to recruit member for committees.

Next Meeting

August 7th, 7:30pm at the Co-op

 

 

Upcoming events

 

August 16 (Saturday) 12-8 pm: Art Beat - Need volunteers/ad hoc committee

September 11-13 (Thursday - Saturday): Grand Opening Weekend

October 12: Annual Meeting