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123 N. Hill St
South Bend, IN 46617

574-287-6724

Board Minutes

May 15, 2014

PPC Admin

  • April 17, 2014 Minutes Approved

2. Standing committee reports

  1. Producer relations (Chris, Heather)

    1. Recent farm tour of Pa’s

    2. Producers meeting for Saturday Market and general check-in

      1. Add on tickets discussed

      2. prepping details for move outdoors

      3. Following up with Circa Arts and Junk Evolution about parking

  2. Community Committee report (Quinn, Tama, Nathan)

    1. Working on potluck

    2. developing long term plan for DTSB events

    3. working on WIC application

    4. Developing framework for farm tours, open houses, etc.

  3. Marketing and Communications Committee (Susan)

    1. Working on Website

    2. Branded merchandise

    3. Targeted approach for marketing

3.  Manager's report

4.  Events

  1. Potluck(s) - First potluck is Sunday, June 8th at 1pm. Will continue to experiment with days and time of week.

  2. First Fridays

  3. Edible Michiana issue release party - May 27

 

5. Follow-up on “action items”: Reports or decisions

  1. Student report on PPC - Will follow up in sumer

  2. Website revision - Susan and Marketing Committee working on this

  3. Kickstarter rewards Quinn and Susan following up on this

  4. Building Committee update: sign - progress being made, bike racks being installed, dumpsters being researched.  

 

 

6. Central Topics for Decisions/Discussion:

a. Finances discussed

i. Assets, liabilities, debts (long-term and short-term), capital needs (Ancon, walk-in cooler, coffee grinder, dishwasher….)

ii. Solutions: loan ($50,000?) would help with cash flow

b. .Committees and their relation to Staff - agreed that board should check in with Greg before approaching staff directly...

 

7.  Action Required

a.   Staff appreciation (in the context of cuts in hours, cut in employee discount, very

hard work) - agreed that board should organize a staff appreciation event.

 

8.  New business

  1. Planning for a Strategic Plan meeting, probably in the fall (Susan)

  2. . General Manager job description and evaluation process (Susan and Judy)

  3. Board Night In (new idea) (Susan) - idea is that board members would be at the co-op at appointed times to meet with members or customers.