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123 N. Hill St
South Bend, IN 46617

574-287-6724

Board Minutes

April 16, 2015

PPC Admin

Present: Susan, Chris, Nathan, Earl, Heather, Maria, Tama, Molly, Greg, Aubrea, Bethy, Mike
7:30-7:35

Member Moment

no issues brought forward

7:35-7:36

Approve minutes from Board Meetings, March 19, 2015

Approved

7:36-7:37

Standing committee reports

Everyone is up to date; problems or accomplishments are noted

 

Employee Update

nothing to report

 

Treasurer

Nathan:

Fund-raising mailings sent out; Nathan  hopes for  a strong push at the end of the month.  Payments are sent to Ancon as the money comes in, but there has been no acknowledgement from Ancon.  Nearly $3000 received so far, $14,000 still owed.  Nathan could use help getting the last mailings out.

7:38-7:45

Producer Relations

Chris:

2 new producers to participate in outdoor market.  If members know of interested producers, they can steer them to Chris or Myles.

7:45-7:47

Marketing and Communications Committee

Marie:

Neil is arranging for signage in the store; he is also working on flyers for area schools.  Marie would like him to look at non-shopper/member/owner/lenders to see how they can be encouraged to shop more ;  Neil is updating adds in Edible Michiana and the St Joe bulletin to publicize the membership drive.

 

Marie will be requesting input on market research questions from the staff and board.

7:48-7:55

Membership Committee

Molly:

Jessica joined the Membership Committee.  They will meet Sundays before the Board meetings.

 

Chris suggested there should be a formal welcome to new members.

7:55-8:00

Community Committee

Tama:

Need to resume committee meetings.  Some questions about whether the committee needs new focus as other committees have ramped up and potential overlap of responsibilities occurs.

8:00-8:02

Personnel Committee

Susan:

Update on evaluation of GM.  The members of the prior board have been asked for input.  Working to introduce reproducible process during the evaluation.  Next year the evaluation will be based on the calendar year and complete in the spring.  The evaluation process was described.

8:02-8:10

Food Justice Committee

Bethy:

Plans for proposed Food Justice Summit described.  Multiple area organizations to be invited; suggestions of additional organizations requested.

 

Discussion of EBT and WIC and low income memberships.  Bethy is concerned that PPC is not perceived as welcoming to potential low income members.  She pointed out inconsistencies between policy and small print on membership flyers regarding requirements for low income membership status.

8:10-8:29

Manager’s Report

Greg:

Reviewed last month status.  4 week average looks good, but several unusual factors had an impact on net: spring break, insurance payment, and 3 pay dates in one month.

 

Planning all staff meeting, and a staff training session (nutrition).

 

The walk-in cooler will arrive and be hooked up Tuesday.

 

Volunteer staffing will be needed for the Taste of Michiana booth, Memorial Day weekend (May 23/24).  The next First Friday will have a 50s/60s theme.

 

Discussion around the need for a Volunteer Coordinator.  Molly offered to step up for at least the next event.  

8:30-8:44

New oven

The current oven dates from the 1980s, and the mechanism that controls the gas output is failing.  The part cannot be replaced.  Greg requests Board approval for up to $2500 to buy and install a replacement.

 

Approved 7 - 0

8:45-8:55

Slushie machine proposal (Imagine organic slushies!)

Discussion deferred

 

Ancon Debt; NDFCU loan application; alternatives

Covered in Treasurer report

 

Board orientation

Susan:

Consultant suggests simplification of retreat goals:

  • Understand the role of the board;

  • Define principles of what we do.

Handouts provided for review before the retreat.

 

8:56-9:15