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123 N. Hill St
South Bend, IN 46617


Board Minutes

Board Meeting Minutes are posted to this page roughly a month after each board meeting, because A) the minutes must be prepared by the secretary; and B) the board must approve the minutes at the next board meeting, possibly with corrections.  The minutes are posted after that.

February 19, 2015

PPC Admin

Board of Directors - Meeting

February 19, 2015

7:30 - 8:30    



Present: Mike, Susan, Chris, Quinn, Marie, Bethy, Greg (GM), Neil, Nathan

Quorum reached at 7:36pm


Approve minutes from Board Meetings, January 15, 29, 2015

Meeting minutes from 01/15/15 and 01/29/15 approved 6-0


Standing committee reports


Employee Update

In the future there may be increased minimum wage. GM is starting to increase hourly salary floor to anticipant these changes. Also to reach goals



Earl, Nathan, and Mike met as the Finance committee to discuss methods of repaying member loans and member loan interest. The first interest is due in May, 1-year loans principles are due in June. Letters are being drafted with options to (1) Donate interest, (2) Accept interest/principle as food credit, (3) Receive cash, (4) Extend loan terms.Discussion regarding cash flow issues if food credits are taken.


Producer Relations

Motion to approve Fernwood Botanical Garden as a market flower producer. Approved 7-0


Marketing and Communications Committee


Monthly meeting with Neil set up. Focus on our 1st Birthday Party and on SB150.


Membership Committee


Molly is in charge. Susan will take control until Molly returns.


Community Committee

Nothing to report.


Personnel Committee

Still working to finish GM evaluation.


Food Justice Committee

EBT functionality has been returned. Suggestion to promote EBT now that it is back.


Manager’s Report

First review of the monthly budget.


Status update of USDA Grant

GM presented current USDA Grant budget and planning. Action item: GM and Chris will update budget on cost of shed. There is mixed opinion regarding slushie machine. Maybe postpone slushie machine for fundraising in better weather.


Ancon Debt; NDFCU loan application; alternatives

NDFCU loan has not developed. Nathan proposes a targeted member loan campaign targeted to members that have joined since the last loan campaign. Nathan and Susan will get together to bring loan campaign materials together. Marie will help edit. Mike can also help.


Mike will meet with Myles to see if there are either partner-based or donation


Greg will contact Ancon to let them know our plans.


Product Guidelines and PPC Values

Susan goes over PPC values.


Herb Garden

Proposal to put herb garden on south side of building. Board approves herb garden with the condition that plans for south side may or may not change (such as painting wall or planting other things), which may affect the health of the herb garden. Approved 5-0-1


Board orientation

In March. Will be organized with a doodle (Quinn).


MCM board will come to Susan’s house Monday 23th, 6:30, potluck.



  • social gathering

  • business gathering


Quinn resigns a secretary of the coop effective 02/19/2015 at 9:45pm.


Mike is elected to be secretary of the coop effective immediately.