Board of Directors Meeting Minutes
October 20, 2016
Attending: Russ Pierce, Eli Williams, Tama Crisovan, Mike Geglio, Chris Hebron, Molly Moon, Fred Myers, Greg Koehler
Absent: Nick Licina, Danielle Meersman
Agenda reviewed - no changes
Minutes from September 22, 2016 approved
No member-owners visiting
Local Food Summit, Indianapolis - Molly
Molly reported on the conference she attended October 6. Her notes are very extensive, posted here
Purdue extension at the Ivy tech campus, 250 attendees
Focused on food hubs, centrally located facilities organized to store/process/distribute/market local and regional food products: ‘Buy fresh, buy local’
Sara Stewart from Unity Gardens gave a great presentation
USDA AMS deputy director presented on related grants
Discussion of food security programs: SNAP/EDT
So far, 2 candidates for 3 openings: Chris and Russ. No responses to the email and web post requests for interested member-owners.
By-laws prevent nominations from the floor during the annual meeting
Annual Member Meeting October 30, Langlabs:
Molly will arrive at 3:00 and set up
Mike and Fred will check off member-owners as they arrive from a list and provide them with ballots
Mike will prepare a draft of the ballot for review by the board
Advertising: Greg will update the PPC Facebook account and invite members to the event
Email notifications have been sent to member-owners
Potluck; Molly has table cloths; Mike will bring paper plates and plastic implements for people who forget to bring their own
Eli is arranging musical entertainment
Mike will take minutes of the meeting
Russ will be primary presenter and will bring a projector
Greg will report on the PPC status
Molly will report on the consulting progress
Russ will explain the by-laws
Mike will run the election
CDS Ends Retreat for Board: Russ will work out a time with Joel for early in the new year.
Renewal of contract with CDS:
Discussion about the value of conference calls. Some found them to be of less value than hoped. Greg stated that he has been satisfied overall, and one call in particular with Russ and Joel was extremely helpful to him.
Greg appreciates the experience with other coops and boards that Joel brings
There may be more benefit in GM-focused issues are this stage of our development
A renewal notice has been received. The cost for next would be $5600. Some concerns expressed that if we drop the affiliation with CDS we would fall away from Policy Governance practices. Generally positive comments about continuation. Mike proposes that we decide at the November board meeting when Danielle and Nick are present. Russ to notify CDS that we will vote on the issue in November.
GM Quarterly Report:
Greg suggests that we begin evaluation of his reports by following the steps in the Decision Tree. The first step is whether all Board members had reviewed the reports and come ready to discuss them. Mike had not, so the decision tree result is to reschedule and discuss at the next meeting.
Greg gave some explanation of report formats and terms.
Discussion of a capital campaign to increase assets, perhaps by making preferred shares available to member-owners
Greg has been banking $500 weekly to prepare for payment of loans coming due in the next months and years
Overall very positive comments about the GM reports
Greg wants feedback on his interpretation sections of the reports and his plan for bringing the co-op into compliance
It is important that all board members review these documents so we can discuss them in detail in November. The report document is
16Q3 GM monitoring report B1.pdf
Board Meetings - Agendas, Minutes, Materials >
Manager Reports >
2016 Manager Reports
Greg presented data about sales and revenue from the Market and from local and regional products sold in the store. The report is in the folder 2016 Manager Reports (7.g above) and is called
PPC Farmers Market and the sales of local products.docx
Greg proposes to not move the market to the inside of the co-op store when the outdoor season ends this fall. Market products earn the store 10% per sale, while competing products are in the freezer or on the shelfs and bring in 30%, often from a higher base price.
Long discussion with widely varying reactions:
This could damage the customer/producer relationship
How would open CSAs be fulfilled?
The data clearly shows the limited revenue value of market to the co-op in the winter, and Greg’s point about the impact on sales of in-store goods makes sense
Is it appropriate for the board to weigh in on this issue, isn’t it entirely operational?
Greg stated his intent to find a way to work this out to the benefit of co-op, producers and member-owners. No resolution at present.